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Military Personnel

The Military Personnel Flight manages base relocations, personnel reliability program, DEROS, duty status, reenlistments, promotions, retirements, outbound assignments, evaluations, classifications, adverse actions, awards and decorations, passports, ID cards, DEERS updates, command sponsorship, leave policy and processing and special duty applications.

* The Military Personnel Flight has walk-in and appointment hours for various functions. Please see details in the Contact section.

For expedited service it is recommended to make an appointment!

Important Updates

Information on How to Schedule an Appointment:

Customer Support/ID Cards:

  • To make an on-line ID card appointment, simply click this link https://idco.dmdc.osd.mil/idco/#/ and search for “Spangdahlem” under the ID Card Office Locator & Appointments section.
  • To renew a dependent ID card, please fill out the Application to Renew Dependent ID Card and then follow the Online ID Card Renewal process instructions.
  • CAC Renewals/New CAC- Appointment recommended, Walk-ins Thursdays only
  • Pin Resets/Unblock- Walk-In
  • Dependent ID- Appointment or online renewal
  • DEERS Updates- Walk-In
  • 1172 Requests- Walk-In or e-mail the org-box

ID Card Renewal Application

ID Card Renewal Process Instructions

DD Form 1172

Career Development:

Consecutive Overseas Tour (COT) Entitlement updates:
  • Career Development, TMO and Finance now require all documentation to process COT leave orders 30 days in advance of the start of the first day of COT leave.
  • This is in an effort to avoid misuse of government funding due to frequent changes in reservations
  • The Career Development section will accept the Passenger Travel Request (PTR) document rather than the flight itinerary to expedite this process

Customer Support

What We Offer

General
  • Initial issue and renewal of Common Access Card (CAC)
  • Dependent ID Cards
  • Retirement ID
  • Resets of PINs and blocked CACs
  • DD 1172 print-outs
  • DEERS enrollment
  • SGLI updates
  • Martial status updates
  • Command Sponsorship (initiate with your CSS)
Helpful Links

Career Development

What We Offer

General
  • Outbound Assignments
  • Officer/Enlisted Promotions
  • DEROS Management
  • Retirements/Separations
  • Student Dependent Travel Orders
  • Erly Return of Dependents (initiated with your First Sergeant)
  • Please visit your CSS to initiate the following items:

  • Reenlistments/Extensions
  • COT/IPCOT
Documents, Forms & Templates

Passport Office

Frequently Asked Questions

Who is eligible for an Official or Diplomatic passport?

22 CFR §51.3 states that an official passport is issued to an official or direct hire employee of the U.S. government traveling abroad to carry out official duties. A Diplomatic passport is issued to a Foreign Service Officer or to a person having diplomatic status or comparable status because he or she is traveling abroad to carry out diplomatic duties on behalf of the U.S. government.

May I use my Official or Diplomatic passport for personal travel?
For personal travel you must use a tourist passport
Can I have an Official and Diplomatic passport at the same time?
No, you may not hold an official and a diplomatic passport at the same time. If you require another type of special issuance passport for a particular job or assignment, you may be asked to turn in your valid Official or Diplomatic passport to be filed at the Special Issuance Agency.
Can I have both a valid regular passport and a valid special issuance passport at the same time?
Yes, you can have both a valid regular passport and a valid special issuance passport at the same time.
Do my dependents need passports?
Yes, dependents authorized to accompany you on official assignments abroad must have their own Special Issuance Passport.
When applying for my child’s passport, do both parents need to be present?

Yes, both parents need to be present when applying for passports for children under the age of 16. If both parents are unable to appear. If one parent/guardian cannot go with the child to apply for the passport, they can give permission by completing Form DS-3053 “Statement of Consent." You must submit the completed form with the child's passport application. The parent that cannot go with the child must:

  • Sign and date Form DS-3053 in the presence of a certified notary public
  • Submit a photocopy of the front and backside of the ID that they present to the notary public with Form DS-3053
How much validity do I need in my passport in order to travel?

Many countries require that your passport be valid at least six (6) months beyond the dates of your travel. Some airlines may not allow you to board if this requirement is not satisfied.

My passport has been damaged. Can I continue to use this passport?

If your passport has been significantly damaged, especially the book cover or the page displaying your personal data and photo, you will need to apply for a new passport. Damage that might require you to replace your passport includes water damage, a significant tear, unofficial markings on the data page, missing visa pages (torn out), a hole punch, or other injuries.

Normal "wear and tear" of a U.S. passport is expected and likely does not count as "damage." For instance, normal wear includes the bend of a passport after being carried in your back pocket or fanning of the visa pages after extensive opening and closing.

If you need to replace your damaged passport, you will need to submit the following in person:

  • The damaged passport;
  • A signed statement explaining the damaged or mutilated condition of your passport book and/or card;
  • Form DS-11; and
  • All documents required by Form DS-11, including citizenship documentation (i.e., birth certificate)
What are the photo requirements?

What pose should I be in for my photo?

  • You must directly face the camera. Profile shots will not be accepted. Your expression should be neutral with both eyes open and directly facing the camera. Photos with exaggerated expressions and squinting will not be accepted.

How recent must my photo have been taken?

  • Your photo must have been taken within 6 months of submitting your application and reflect your current appearance.

Can I wear a hat or head covering for the photo?

  • You may wear a hat or head covering, but you must submit a signed statement that verifies that the hat or head covering is part of recognized, traditional religious attire that is customarily or required to be worn continuously in public or a signed doctor's statement verifying the item is used daily for medical purposes. Your full face must be visible and your hat or head covering cannot obscure your hairline or cast shadows on your face.

Can I wear a uniform in my photo?

  • Uniforms, clothing that looks like a uniform, and camouflage attire cannot be worn in the photo except in the case of religious attire that is worn daily.

Is it acceptable for my child’s eyes to be closed in his/her photo?

  • It is acceptable if an infant's eyes, particularly a newborn's, are not, or are not entirely, open. All other children must have their eyes open and looking straight ahead towards the camera.
Tell me more information on the electronic CRBA?

What is eCRBA?

  • eCRBA is the Department of State’s new online application for a Consular Report of Birth Abroad (CRBA). eCRBA does not require any new information or processes – applicants enter the same information in eCRBA as in the paper application. This new application method, however, will allow you to enter your data, upload required documents, pay the fees and schedule your appointment all online. Additionally, you will be able to check the status of your application online.

What are my payment options?

  • eCRBA requires payment using the U.S. government’s official payment site “pay.gov”, which accepts payments in U.S. dollars from a credit card (MasterCard, Visa, American Express, Discover) or U.S. bank account.

How do I know if my eCRBA has been received?

  • After successfully submitting an eCRBA application and payment, you will see a confirmation screen. You will also receive a follow-up email, confirming receipt of your application. If you should not receive a follow-up email, please check your junk inbox.

How do I make an appointment with Spangdahlem Passport Office?

  • After completing the online application and making a payment online. When completing the online application, please provide your email address and the one from your passport acceptance agent on base (This email address is being protected from spambots. You need JavaScript enabled to view it.). Once the consulate in Frankfurt receives your CRBA payment and documents, they will forward your application via PDF within 5-7 business days of payment to your passport agent on base. Your Passport Acceptance Agent will email to make an appointment for parent’s and child to appear in person to take the oath, accept all original documents, and apply for your child’s tourist and/or no-fee passport.
Tell me more about the SOFA card?

What are the SOFA status benefits and responsibilities?

  • SOFA is defined as a treaty that sets out the terms under which the members of the force and the civilian component of a foreign NATO-member state are allowed to operate in another NATO state. The SOFA certificate identifies the bearer as a person who is entitled to unrestricted entry and exit from Germany and to benefits, privileges, and protections under the NATO SOFA and the German Supplementary Agreement. These benefits include the exemption from having to register your presence with the German authorities and paying German income tax. You can also purchase certain goods tax-free to include vehicles. The SOFA treaty gives us many benefits, but it also means that we have certain responsibilities. Individuals are responsible for learning and obeying German laws, carrying an official ID card issued by the sending state, registering vehicles with USAREUR, and having a SOFA certificate in their passport to prove their entitlement to live and travel within Germany.

Who is entitled to a SOFA certificate?

  • In order to be eligible, you must belong to one of the following categories: U.S. DoD civilians or DoD-sponsored contractors and their family members as well as military dependents accompanying the force. Certain foreign nationals from NATO-sending states employed by the armed forces are also eligible. Local national (German) or foreign employees from countries that are not members of NATO are not entitled to SOFA status.

What documents do I need to receive a SOFA certificate?

  • Command-sponsored family members and stateside-hire civilians should receive a SOFA stamp in their no-fee passport before arriving in Germany. The documentation needed for U.S. Forces members to obtain SOFA certificates for their foreign national or non-command-sponsored dependents includes their PCS or TDY orders assigning them to Germany and their dependents’ passports and ID cards. For local hire civilians, contractors, and their family members, an AE Form 600-77A is required from their servicing personnel office or sponsoring agency. In addition, the dependents’ passports and valid ID cards are also required. All family members must be enrolled in the Defense Enrollment Eligibility Reporting System (DEERS). If dependents do not possess a valid ID card (i.e. children under the age of 10), the sponsor will need to provide a DD Form 1172-2 as verification that the dependents are enrolled in DEERS.

Passport Office

Frequently Asked Questions

Tourist/No Fee Passports for Minors (Initial/Renewal)

Tourist passports for both minors and adults (used for leisure travel)
No-Fee and Official passports (for official travel on orders only)
Diplomatic passports (documentation from the customer is required)

Dependents overseas are highly encouraged to have both tourist and no-fee passports. No-fee passports are not to be used for leisure travel; they are for official travel only (to be used with PCS or TDY orders). No-fee passports with Status of Forces Agreement (SOFA) are normally required for dependents to PCS out of commercial ports.

Tourist Passport and other fees are as follows:

  • Tourist Passport Adult (Age 16 and older; first or replacement passport if lost/mutilated) $165
  • Tourist Passport Adult (Renewal) $130
  • Tourist Passport Minors (under age 16 and first passport renewal) $135

Click Read More for the checklist.

Tourist/No Fee Passports (Initial/Renewal)

Tourist passports for both minors and adults (used for leisure travel)
No-Fee and Official passports (for official travel on orders only)
Diplomatic passports (documentation from the customer is required)

Dependents overseas are highly encouraged to have both tourist and no-fee passports. No-fee passports are not to be used for leisure travel; they are for official travel only (to be used with PCS or TDY orders). No-fee passports with Status of Forces Agreement (SOFA) are normally required for dependents to PCS out of commercial ports.

Tourist Passport and other fees are as follows:

  • Tourist Passport Adult (Age 16 and older; first or replacement passport if lost/mutilated) $165
  • Tourist Passport Adult (Renewal) $130
  • Tourist Passport Minors (under age 16 and first passport renewal) $135

Click Read More for the checklist.

Consulate Report of Birth Abroad (CRBA)

Please download and carefully review the "Register Your Newborn Guide (CRBA)" by following the link Read More below.

When ready to apply for the Consular Report of Birth Abroad (CRBA) online, visit the MyTravelGov website. The new eCRBA process allows U.S. citizen parents to complete an online CRBA application, upload all required documents, and submit payment prior to scheduling an appointment for acceptance of the original documents at our office. Any passport applications for the newborn can also be processed during this appointment.

NOTE: We highly encourage parents to apply for a tourist and no-fee passport for their newborn, who must be command sponsored and enrolled in DEERS to apply for a no-fee passport. Also, both parents and the baby must be present during the appointment. The $100 fee for the eCRBA will be paid for online after you complete your application. The $135 fee for a tourist passport must be paid for during your appointment at our office.
-- Consular Report of Birth Abroad Online Fee $100

Please be advised Passport Agents are unable to answer the phone if they are conducting an interview. If you call our Passport office at DSN: 452-4448 and do not get an answer, please feel free to email our org box at This email address is being protected from spambots. You need JavaScript enabled to view it..

Baby Passports and birth certificate applications (Consular Reports of Birth Abroad) are by appointment only. Please send us an email (This email address is being protected from spambots. You need JavaScript enabled to view it.) to receive the checklist on "How to register your newborn". Upon completion of required documents, we ask that members stop by our office for a review before scheduling an appointment.

Diplomatic & Official Passports

Please contact your UDM (deployments) or the Passport Office for more details.

Diplomatic & Official Passports

Please contact your UDM (deployments) or the Passport Office for more details.

Force Management

What We Offer

Installation Personnel Readiness

Frequently Asked Questions

I am tasked to deploy and lost my identification tags. What do I do?

Contact your Unit Deployment Manager (UDM) and provide them with the following information:

  • Full name
  • DOD ID #
  • Blood Type
  • Religious Preference

Your UDM will submit the request to the IPR office on your behalf.

I'm tasked to deploy; when will I receive my orders?

Orders are normally created when members are within 30 days of their first movement date and are medically cleared. If you are selected for a short notice tasking, your orders are created as soon as you are medically cleared.

When and how can I schedule my final out for my deployment?

Final outs are scheduled the duty day prior to your departure. Your UDM will send a request to the IPR office on your behalf.

I've just returned from my deployment, but it is not reflecting on my vMPF. What documents are required to update my vMPF?

Send an email to This email address is being protected from spambots. You need JavaScript enabled to view it. with a copy of your CED orders and your paid travel voucher.

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Contact


Military Personnel Flight

  • Building 131; DSN 452-6554 or +49 6565-61-6554

    Opening Hours

    • Monday–Friday
      8am-3pm
    • Weekends, Family Days & US Holidays
      Closed
    • 3rd Wednesday Every Month
      Closed
  • Building 131; DSN 452-4448 or +49 6565-61-4448

    Opening Hours

    • Monday- Friday
      8-12pm(Passports-Appointment Only)
    • Monday-Thursday
      8am- 12pm & 1pm-3pm (SOFA Walk-Ins)*
    • Weekends, Family Days & US Holidays
      Closed
    • 3rd Wednesday Every Month
      Closed

      *You can also submit SOFA application online, please allow 2 business days for processing.

General Info

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